PAYMENTS
 

• Tuition is charged on Monday of every week that a child is enrolled. A late fee of 25.00 will be added at 6PM on Wednesday to accounts that remain unpaid for the week. Full payment for your account is required before your child returns on Monday. If your account is not cleared up and posted by Sunday, you will not be able to bring your child in on Monday morning. 

• If your account is closed for non-payment, we will not service you again until your account is fully settled.

• Tuition is billed every week that the child is enrolled even when he/she is absent due to illness, vacation, school closing, etc.  

• When a child is out for more than 3 days without notice, we will assume that you have quit and will fill the space from the waiting list. Once the withdrawal process is complete you will have to do a new registration, including 75.00 fee to re-enroll, if space is available.

• If the center closes, or if your child’s classroom is temporarily closed due to infectious communicable illness, the tuition for the week(s) closed will be waived. 

• Late pick-up fees will be added at a rate of $3 per minute/per child, to your account when you pick-up past your 10-hour contracted time.

 

   

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POLICIES AND PROCEDURES

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Mission

Teachable Moments Learning Center is committed to child development and quality care for the children we serve. Our objective is to provide a positive atmosphere, which will promote the social, physical, school readiness, and intellectual growth of each child while ensuring good health practices, precautionary safety measures, and decent welfare of every child. I believe that children should be introduced to learning early in life, and that it can happen in a fun way. We are not a babysitting agency. We are a school of early learning. We teach young children.

 

Admission Requirements

Before we allow childcare services to begin, the enrollment package must be completed in its entirety. A current immunization form or signed doctor’s affidavit must accompany the completed package. Immunization records must be kept current as long as your child is enrolled. The first week’s tuition, along with the registration fee of $75.00 is required before starting for care. A complete change of clothes, diapers/ pull-ups, and wipes are required. Ready-made bottles are required for children who are under one year of age. All bottles must be capped. We allow pacifiers, but they cannot be attached to clothing. Children must be dropped off by 9AM.

  

PARENTS RIGHTS

Parents, you have the right to access the facility at any time that you have a child in our care. However, you must immediately make your presence known to the person in charge of the facility once you arrive. You may review a copy of the facility’s latest licensure report at your request. During a national pandemic, we will follow the recommendations and protocol of Ga. Bright From the Start, department of early care and learning.  

 

Teachable Moments Learning Center is concerned about the health, safety and well-being of all children in its care. If you have any complaints or concerns about your child’s care, please address your complaints and concerns to: 

 

Teachable Moments Early Learning Center 

Angelaprice@teachablemomentsinc.com

1411 Hogansville Road  

706-668-5700

 

Ages of children Served.

We will serve all children from 6 weeks old to 4 years of age during normal school hours. School-age children cannot attend childcare during the days and hours that school is in session. They may come after 2PM if they attend school during the same day.

 

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Months Days and Hours of Operation for 2025 Calendar Year

 

• We are open January through December 

• Monday through Friday (except on closing days listed below)  

• Our doors open at 6:00 AM in the morning. We close at 5:30 PM. 

• When Troup County School System closes for inclement weather, Teachable Moments follows the TCSS protocol. 

• Children are not allowed to attend outside of their contracted hours. This includes arriving early and staying late on any day. 
   

Announcements, Calender, and more can be found at www.teachablemomentsinc.com


2025-2026, We are Closed for Care:

September 1, Labor Day

November 26-28, Thanksgiving

December 23-25, Christmas

January 1, New Year

January 19, MLK Day

May 25, Memorial Day

June 19, Juneteenth

July 4, Independence Day

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Letter from the Executive Director
 

I want to thank you for considering Teachable Moments Early Learning Center for your childcare needs. My company offers a loving, safe, and educational environment for your child to grow, learn and play. We can understand how difficult it can be for working parents to balance all their commitments and responsibilities in their lives. For this reason, we strive to offer a program that will enrich your child’s development while putting your mind at ease.  
 

Teachable Moments will do our best to assist your child in developing important values such as: good manners, caring, sharing, patience, responsibility, as well as communication and teamwork. We believe that children learn best through play, and we will implement these important values throughout our day. Teachable Moments will offer preschool activities such as learning the alphabet, shapes, colors, numbers; we also work on name recognition. It is our responsibility to give your child a certified, qualified, and energized lead teacher who believes in investing in children. 
 

As the executive director, it is my goal to offer your family the quality childcare experience that you deserve. Please feel free to openly discuss any problems or concerns you may have at any time with your assigned director. An open and honest relationship is the key to a happy childcare experience for everyone involved.  
 

Please help us operate Teachable Moments in a professional manner by carefully reading through the parent handbook and filling out all the necessary forms. It is very important that you are aware of all policies, as we want you to make your decision about childcare based on the terms for which the company will provide care. 
 

Again, thank you for considering Teachable Moments Early Learning Center. We look forward to providing you with excellent service. 
 

Sincerely, 
 

Angela H. Price 

Executive Director 

Chief Operating Officer

Birthday Party Package

We are delighted to offer families the opportunity to celebrate their child’s special day at 1409, next door to the center. Our Birthday Party Package is available for $500 for four (4) hours and includes:
 

• Venue rental with decorations

• Two Columns

• One small bounce house

• Table setting and decorations for up to 20 guests

• One large balloon arch

• Cake table decorations and backdrop

• Bluetooth speakers and Wi-Fi will be available
   

Additional Information:

• Extra hours may be added for $30 per hour.

• A non-refundable deposit of $250 is required to confirm bookings.
   

This package is designed to make birthdays both memorable and stress-free, allowing families to enjoy the celebration while we take care of the details. Please contact our administration team to check availability and reserve your date.

In-Person Tour Policy

Teachable Moments Inc. offers in-person tours for families interested in learning more about our program and facilities. To reserve a tour, a non-refundable fee of $10.00 is required. If you choose to enroll, this amount will be credited toward your child’s registration fee. Please note that the tour fee is non-refundable, regardless of attendance or enrollment decision.
 

For added convenience, we also provide Virtual Tours on our website free of charge, giving families the opportunity to explore our daycare from home.
 

Inclement Weather

We will follow the protocol of the local school system when closing for inclement weather. Parents will be notified through Brightwheel messaging, text messaging, phone calls, company social media blasts, and/ email. If the schools are closed due to the weather, Teachable Moments is closed.

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Child Drop-Off /Pick-Up/Attendance Policy

Teachable Moments assumes full responsibility for your child once they are dropped off and signed in until they are signed out. Children should arrive at daycare with clean clothes (not pajamas), diapers, hair, face & hands, and ready for the day. When dropping off or picking up children, remember to sign them in or out in the foyer and put their belongings away in their cubby. Every child must be signed in and out daily by a designated adult. The complete first and last name must be signed, initials are not accepted. Please record accurate times. Also, we cannot release your child to anyone NOT listed on the enrollment form without prior approval from you. You must let us know if someone other than you will be picking them up, and they need to have a PICTURE ID with them. Children must arrive for care by 9 AM to start their daily learning experience. Children will not be accepted for care after 9 AM without a doctor’s note. 

 

Children should be escorted to their classroom by an adult and not be dropped off in the parking lot or outside the facility. Also, children will only be released to adults for pick-up. To prevent the spread of germs, we do not allow children to visit inside of their siblings’ classrooms during pick-up or drop-off. 
 

Children must be picked up within the time agreed on in their contract for care. If we have not been in contact with a parent or guardian and the child has not been picked up within 1 hour, we are obligated to inform the Division of Family and Children Services and the appropriate local authorities. Any family with more than three late pick-ups within 30 days will be subject to termination.

 

Sick Child Policy

Children will not be allowed to attend or remain for care if they have a fever of 101 degrees or higher plus another symptom including but not limited to a rash, diarrhea, etc. Parents will be notified by the end of the day when children express discomforts that do not require medical attention. When children need medical attention or are severely uncomfortable parents will be called immediately.   

Children with a contagious illness will not be allowed in daycare until they are properly medicated. A child must be fever free without the use of medicine 24 hours before returning to the daycare. Teachable Moments will exclude any child who exhibits any of the following: 

1. Fever of 100 degrees or higher. (Needs to be fever free for 24 hours) WITHOUT THE USE OF A FEVER REDUCING MEDICINE accompanied by one of the following: 

2. Diarrhea (2 or more stools while here that differ from normal bm)  

3. Vomiting (2 or more times during the day)  

4. Draining rash anywhere on the body – must be gone before returning 

5. Eye discharge – Pink eye or from a cold- must be gone before returning 

6. Lice or nits – can return only after being free of them for 24 hours  

7. Communicable disease: chicken pox, measles, hands mouth foot disease, etc. must be completely dried up before returning to daycare 

8. Consistent complaints of ear, stomach or headaches, or other pain 

9. Any color of nasal discharge 

10. Severe coughing- congested, with phlegm, gets red in the face, gags, throws up, or high-pitched whooping or croup sounds – must be mild before returning to daycare 

 

Camera Access

Teachable Moments has cameras for security purposes only. Parents cannot access cameras online. If you desire to view our cameras, you must make an appointment with an executive team member within 24 hours of the date and time you wish to see.
 

Nap Time

Children under the age of five years old are required to take a nap. We do not allow outside blankets in. For your child’s comfort, we will provide them with an age-appropriate cot, a bottom sheet, and a blanket that will be laundered weekly or more often if soiled.
 

Emergency Plan

We have a detailed copy of the emergency plan posted in the foyer. In case of an emergency, we will congregate at 1409 Hogansville Rd and call parents immediately. 

 

Discipline and Guidance Termination Procedure

Whenever your child gets in trouble at school, we will provide you with a copy of a behavior report. I believe that keeping you informed on your child’s behavior is the best way to resolve issues before they become problems. We believe discipline should be used to teach a child. Rules are explained frequently so that everyone knows the guidelines. Once a child understands the rules and obeys them, the following techniques are used and as a last resort. A conference will be held with the parents. If problems cannot be resolved, arrangements will have to be made for the child’s care. Sometimes it is determined that we, the center/ and the child, are not a good fit for each other, for many reasons. We are a learning center. We teach from an age-appropriate curriculum that is GELDS based. If your child can’t benefit from this type of setting, we will terminate care with one week’s notice.  

 

We will not allow excessively aggressive children, or children who are unable to accept adult guidance, to remain in our facility for care, as we are not certified or equipped to handle them in a manner that is beneficial to learning. 

 

If parents/guardians and directors can’t come to a resolution to solve the aggression, we will terminate the childcare agreement.  

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POSITIVE GUIDANCE TECHNIQUES

1. Ignoring: Some negative behavior is produced by a child to get attention. It can be stopped when it does not get the attention desired. We will use this technique unless a safety issue is involved. 

2. Redirection: We offer alternatives to children engaged in undesirable behavior by presenting a different toy or activity. 

3. Verbal Intervention: We explain to the child inappropriate behavior and show him/her the appropriate way to handle the situation with words. 

4. Logical Consequences: We help the child understand the logical consequence of his/her actions by removing the object or activity in which the child is engaged. 

5. Take a Break: The child is separated from the group to allow him/her to relax and calm down, and to help him/her not to be influenced by peers. The child will have access to limited activities and be closely monitored. The child may return to the group as soon as the negative behavior stops or is significantly reduced. If Take a Break occurs constantly or is not working you will be asked to come and pick up your child.  

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Giving positive verbal rewards encourages acceptable behavior. This reinforces a child’s good feeling about his/her behavior and serves as an example to the children to act in such a way as to receive praise. Asking a child to stop and think about their behavior enables the child to work at self-control 

Children will be allowed to take a break for one minute per age for years, to do something calming in a safe place. Punishment that is humiliating or frightening to a child, such as hitting, spanking, shaking, verbal or sexual abuse, withholding or forcing food or punishments for lapses in toilet training and other forms of physical punishment are PROHIBITED. Children with behavior issues that compromise the safety of others will be permently removed from the program.

 

 

MEDICATIONS

We are a non-medicating facility. We encourage you to give the medicine before or after school, as we will not administer any medicine, other than topical meds to children. Some meds such as rescue, and preventative meds may be an exception. If nebulizers are required by a physician, parents must complete a medication authorization form each week that it is required. Parents must bring machines and tubes for use.

 

Nonprescription topical medications may include but are not limited to: 

1. Antihistamines, 

2. non-aspirin fever reducing/pain reliever 

3. Decongestants 

4. Anti-itching ointment or lotions 

5. Diaper rash ointments or lotions 

6. Sunscreen 

7. Cough syrup 

8. Teething gels 

9. Insect repellant
    

These must be sent in original containers. If any of them are taken differently than indicated on the labels or for more than 5 days, we will need a note from the physician. If a child is on long-term meds, or as needed medications like asthma inhalers, a note from your doctor will be required to put in our files. Only asthma type medications can be kept here to be used when needed.
 

 

CONFIDENTIALLITY

Children's information will be kept confidential and will only be released to authorized persons such as but not limited to: State licensing, police department, Health and Social services, and my backup provider. 
 

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DAILY ACTIVITIES

Our day will consist of one or more of the following: 

Use and development of language skills, use of large and small muscles, use of materials that encourage creativity and imaginary play, daily indoor and outdoor activities depending on the weather, active and quiet play, individual and group activities. This will help in learning new ideas and skills, give exposure to a variety of cultures, and protect children from excess fatigue and over stimulation. Bright from the Start requires that all children go outside daily for one hour and thirty minutes. If your child cannot go outside for a medical reason, I certainly understand that. You will be required to bring a notice from your child’s doctor for his/her files. Without a signed medical excuse, we are required to take children outside. Bright from the Start require infants who are woken to have supervised tummy time on the floor. Clean baby blankets will be provided each time infants are placed on the floor. 

 

Dress Code

Play is learning for life. Almost everything that children learn during their first six years is learned through play, and they work very hard at it! From the time they are born, without anyone telling them how, children stretch, pull, push, and move from place to place. It is our policy that children wear clothes that are comfortable and that will allow them to play freely. 

Shoes must have closed heels and toes. Play develops children’s skills, teach them to relate to their peers, and develop their own personality. Children have a profound need to play, climb, and run, use their Imagination, test themselves and challenge others, and above all to enjoy themselves. This facility does not carry sufficient liability insurance to cover your child in case of an injury. Please follow the dress code to minimize accidents. Children will not be allowed to wear a pacifier attached to their clothing, nor around their neck. Children will not be permitted to wear necklaces.

 

NUTRITION

Food for the children in daycare is more than just balanced meals and nutritious snacks; it is a vital part of each day. This is a great time for learning manners, socializing with other children, and talking about the day. Each meal served will meet 1/3 of the nutritional requirements, and snacks will include 2 items from the 4 food groups. We participate in the CACFP food program. Weekly menus are posted in the foyer. We serve at a minimum of two meals and one snack a day. Many children have food allergies to different things. A child can have an allergic reaction from just being in the presence of food that he is allergic to; therefore, outside food is not allowed. If your child has any food allergies, PLEASE make sure to put this on their enrollment form. A doctor’s note must be signed and kept on file when a child needs a special milk or milk substitute. Special milk and substitutes must be provided by the parents.

 

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EATING SCHEDULE

Breakfast is served through 8:30 AM

Lunch is served from 11:00 AM to 12:00 PM

PM snacks are served from 2:30 PM to 3:30 PM

Supper is served to school age children at 5:00 PM

 

Infants are diapered and fed on demand, and in accordance with the infant feeding plan that is filled out by parents. All bottles must be made at home and brought to school. It is a violation of the department of early learning and care, Ga Bright from the Start for childcare providers to prepare bottles for children. Bottles must be properly capped.

 

 

NAPPING/REST TIME

It is required that all children under the age of 5 and in care for more than 4 hours have a rest time. We will provide children over the age of 1 with a cot and covers for naps; children under the age of 1 will be assigned a crib. Teachable Moments provides top and bottom covers; therefore, we are not responsible for personal blankets that get taken by other children or get lost in the wash cycle. Children that are not sleeping after 1 hour of rest, can get up to have quiet play such as books, puzzles, coloring, etc. If your child falls asleep, they will be allowed to sleep for the entire nap time.
 

In order to reduce the risk of SIDS the following rules will be applied

1. All infants under one year of age will be placed on their backs to sleep. 

2. NOTHING (bibs, stuffed animals, blankets, etc.) will be allowed in the crib with the baby except a pacifier. 

3. When an infant can roll over from back to belly, they will be put down on their backs but will be allowed to adapt whatever sleep position they prefer. 

4. If you have any questions about this or need further information, please call the SIDS alliance at 1-800-221-SIDS or Back to sleep campaign at 1-800-505-CRIB.
    

INFLUENCE OF DRUGS/ALCOHOL

If you or any other person appears to be under the influence of alcohol or drugs at the time of pick-up, you will be asked to have someone come and get you and your child. If you refuse a ride and leave with your child, we will notify the police department and child protection services with all the information required. No prohibited substances are allowed on the premises or in any vehicle used to transport children during operating hours.  

 

 

TERMINATION

Teachable Moments reserve the right to termination of care agreement. Here are some of the most common reasons for terminating care agreements:  

1. Failure to pay fees on time 

2. Failure to comply with policies 

3. Lack of parental co-operation, communication, or respect for business.  

4. 3 consecutive days of uninformed absences (on the third day without any notification, we will assume that you will not return)  

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Children With Special Needs

Parents should notify us of any special needs during registration. We will accept children with special needs when we can handle the special need sufficiently. Enrollment acceptance will be determined on a case-by-case basis depending on the child's needs and current staffing qualifications.  If your child is accepted for care in a general care room but their needs require them to be in a special care room, they will lose their spot if the special room is already filled. We will not accept or allow children to remain for care if they are aggressive in behavior.  

 

 

Curriculum

Learning comes to life through fun and play. These are words that structure our curriculum. Children will enjoy age-appropriate activities that are based on Ga. Early Learning Standards. Pre-schoolers use the Creative Curriculum to learn fun and exciting new things. Children enjoy outside time daily, and an interactive circle time in the morning. We plan many exciting things throughout the year that will keep your child eager to learn as they grow and develop. 

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Supplied By The Parents

Parents are responsible for providing their child’s daily care items, including breast milk, formula, bottles, pacifiers, and weather-appropriate clothing to be kept in the child’s cubby. Parents are also required to provide wipes on a monthly basis, which should be turned in directly to the administration. A sign-in sheet will be used to track these monthly wipe contributions. 


Diaper Policy

Parents are responsible for supplying diapers for their child each day. Families may choose to bring diapers daily, weekly, or in bulk monthly, depending on their preference. Staff will communicate with parents if a child’s diaper supply is running low or has run out, so that additional diapers can be provided in a timely manner. If a child runs out of diapers during the day, the daycare will temporarily supply them at a cost of $1 per diaper. This policy helps us partner with parents to ensure children’s comfort and well-being are always prioritized.

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www.teachablemomentsinc.com



Emergency Response Plan

Evacuation

1. The Director or designated person in charge will contact 911. 

2. Children’s emergency contact numbers will be taken to the evacuation area and parents will be notified of the situation. 

3. Post a message on the front door of the facility or on the answering machine telling parents where the children have been relocated. 

4. Use the nearest clear exit to evacuate the building during all continuous alarms. 

5. Ensure the Director or designee has a fully charged, working cell phone to contact parents and/emergency personnel. 

6. Know two evacuation routes. 

7. Calmly walk to the outside assembly area located at 1409 Hogansville Rd, unless the wind is blowing smoke or other hazards in that direction. If so, assemble inside at 1409 Hogansville Rd. Be cautious and yield the way for emergency vehicles entering the property.  

8. At the assembly area, staff will immediately take a head count of each classroom to ensure that everyone is present and accounted for. Lead teachers shall report the final head count to the Director or designee. Names of any missing children or missing personnel must be given to the Director and emergency official. 

9. Do not re-enter the building until you are given the “ALL CLEAR” command. Many times, the situation must be verified as safe, so be patient. Remember, this is for your protection. 

10. DECAL will be notified within 24 hours by the Director or designated person in charge. 

11. Medical supplies including children’s medication and emergency contact information should be taken when facility relocates. 

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Lockdown 

1. Lock outside doors and windows.  

2. Close and secure interior doors.  

3. Close any curtains or blinds.  

4. Turn off lights.  

5. Keep everyone away from doors and windows. Stay out of sight, preferably sitting on floor.  

6. Maintain calm atmosphere in room by reading or talking quietly to children.  

7. If phone is available in classroom, Director or designated person in charge will call 911 to ensure emergency personnel have been notified.  

8. Remain in lockdown until situation is resolved and police give the “All Clear”. 

9. DECAL will be notified within 24 hours by the Director or designated person in charge. 
   
   *Notify parents/guardians about any lockdown, whether practice or real.  

 

 

Shelter-In Procedures  

(Tornado/Severe Weather i.e. thunderstorm, ice storm, etc.)

1. An emergency radio with extra batteries is located on the charging station in the kitchen. 

2. If a severe weather watch is issued staff will gather children at circle time carpet. 

3. Lead teachers will take a head count to ensure all children are accounted for. Names of any missing children or missing personnel must be given to the Director. 

4. Children will sit with their backs to the wall and heads tucked between knees during a tornado warning. 

5. Staff will keep children calm by reading books and singing songs. 

6. Ensure the Director or designee has a fully charged, working cell phone. If possible, the Director will contact all parents to let them know of the situation. 

7. No children are permitted to leave the Center while a severe weather watch is in effect without the legal parent or guardian. 

8. When the threat has passed, staff may continue with the daily schedule. 

 

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Lightning  

1. If outside, move indoors immediately. 

2. Avoid use of telephone, electrical appliances, and plumbing as much as possible. (Please note: Wires and metal pipes can conduct electricity.)  

3. Move away from windows. Cover windows with shades or blinds, if available. 

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Fire

1. If heavy smoke or flames are seen or if the fire alarm is sounded staff will line children up at the nearest exit door. 

2. A head count will be conducted of all children. 

3. Teachers should search their rooms and close all doors before leaving. Additionally, the Director or designee will search all areas within the Center and ensure all occupants have been safely evacuated. 

4. Children will be escorted outside in a single file line. 

5. Children will be taken to the designated assembly area located at 1409 Hogansville Rd. 

6. Emergency personnel (911) will be contacted by the Director after all persons have been evacuated. 

7. At the assembly area, teachers will immediately take a head count of each classroom to ensure that everyone is present and accounted for. Lead teachers shall report the final head count to the Director or designee. Names of any missing children or missing personnel must be given to the Director and emergency official.  

8. Ensure the Director or designee has a fully charged, working cell phone to contact parents and/emergency personnel. 

9. Parents will be contacted (i.e. phone, email, text) to be made aware of the situation.  

10. If necessary, all parents and emergency contacts will be contacted via phone to arrange for pick up. 

11. If the program will be closed for an extended time, then DECAL will be notified within 24 hours by the director or designee in charge. 

 

 

Carbon Monoxide Poisoning 

Symptoms of carbon monoxide poisoning: 

• Sudden flu-like illness 

• Dizziness, headaches, sleepiness 

• Nausea or vomiting 

• Fluttering or throbbing heartbeat 

• Cherry-red lips, unusually pale complexion 

• Unconsciousness 
   

If you suspect carbon monoxide poisoning: 

• Get the victim out and into fresh air immediately. 

• Call 911 or emergency medical help at once. 

• Get everyone else out. 

• Open the windows. 

 

To prevent carbon monoxide poisoning: 

• Be alert for the symptoms of carbon monoxide poisoning. 

• Install and maintain carbon monoxide detectors. 

• Never operate internal combustion engines indoors. 

• Never use a charcoal grill indoors. 

• Have all fuel-burning appliances, flues, vents, and chimneys checked regularly.  ​

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Communicable Disease 

1. A child shall not be accepted nor allowed to remain at the Center if the child has the equivalent of a one hundred and one (101) degrees or higher oral temperature and another contagious symptom, such as, but not limited to, a rash or diarrhea or a sore throat. 

2. Parents will be notified of a contagious illness by the director or person in charge. 

3. Other parents will be notified of a contagious illness by letter notice. 

4. The health department will be notified on any communicable diseases as
   outlined on the communicable disease chart. 

 

 

Structural Damage 

1. Staff will line children up at the nearest exit door. 

2. A head count will be conducted of all children. 

3. Teachers should search their rooms and close all doors before leaving. Additionally, the Director or designee will search all areas within the Center and ensure all occupants have been safely evacuated.  

4. Children will be escorted outside in a single file line.   

5. Children will be taken to the designated assembly area located at 1409 Hogansville Rd. 

6. Emergency personnel (911) will be contacted by the Director after all persons have been evacuated. 

7. At the assembly area, teachers will immediately take a head count of each classroom to ensure that everyone is present and accounted for. Lead teachers shall report the final head count to the Director or designee. Names of any missing children or missing personnel must be given to the Director and emergency official. 

8. Parents will be contacted (i.e. phone, email, text) to be made aware of the situation. 

9. Building will only be reentered if emergency personnel give the “All Clear”. 

 

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Loss of Water 

1. Parents will be contacted (i.e. phone, email, text) to be made aware of the situation. 

2. If the water will not be restored within 1 hour then all parents and emergency contacts, if necessary, will be contacted via phone to arrange for pick up. 

3. The program will remain closed until water is restored. 

 

Loss of Electricity 

1. Curtains and blinds will be opened to provide light. 

2. The Director or designated person in charge will contact the power company for assistance. 
   Number: 706-884-2030                                       

3. If the Center also loses the cooling system, then see emergency plan below. 

4. Parents will be contacted (i.e., phone, email, text) to be made aware of the situation.  

5. The Director will decide if the Center can operate safely.  If necessary, all parents and emergency contacts will be contacted via phone to arrange for pick up. 

6. If the program will be closed for an extended time, then DECAL will be notified within 24 hours by the Director or designated person in charge. 
    

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Loss of Heat

1. Children will be made comfortable by putting on coats and outer garments. 

2. The Director or designated person in charge will contact a HVAC company for assistance. 

3. Parents will be contacted (i.e., phone, email, text) to be made aware of the situation  

4. If the temperature of the building drops to 65 degrees Fahrenheit or lower the program will then close.  All parents and emergency contacts, if necessary, will be contacted via phone to arrange pick up. 

Loss of Cooling System 

1. Children will be made comfortable by removing excess clothing and opening windows. 

2. The Director or designated person in charge will contact a HVAC company for assistance. 

3. Parents will be contacted (i.e., phone, email, text) to be made aware of the situation.  

4. If the temperature of the building rises to 85 degrees Fahrenheit or higher the program will then close.  All parents and emergency contacts, if necessary, will be contacted via phone to arrange pick up.

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* If the program will be closed for an extended amount of time due to the loss of any above utilities DECAL will be notified. 

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Heatwave 

1. Ensure everyone drinks plenty of water.  

2. If loss of air conditioning occurs, follow emergency plan for loss of cooling system. 

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Loss of a Child  

(i.e., loss on site or during a field trip) 

1. Teacher should let the Director know immediately that a child is missing. 

2. The teacher will conduct a head count to ensure all children are accounted for. 

3. Teacher will write down a description of what the child was wearing. 

4. The playground, Center vehicles, and bathrooms will be immediately checked. 

5. The classroom cabinets and closets will be checked. 

6. If child is not located, call 911  

7. The Director or designated person in charge will contact the child’s parents. 

8. Director will notify other parents regarding the incident as necessary. 

9. DECAL will be notified within 24 hours by the Director or designee in charge.
    

Death of a Child 

If a child appears unresponsive: 

1. Call for assistance from Director or other staff person. 

2. Remove all children away from the child. 

3. Do not move the child. 

4. Call 911 or emergency personnel.  

5. Contact parents and tell them only that the child is being transported to the Wellstar Medical Center hospital located at 1514 Vernon Rd, Lagrange Ga. 

6. Director will notify other parents regarding the incident. 

7. DECAL will be notified within 24 hours by the Director or designee in charge.

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Serious Injury 

1. Remove all children away from the injured child. 

2. Do not move the child.  

3. Provide first aid as trained in an approved First Aid training course until emergency personnel arrive.  

4. Call for assistance as needed. 

5. If necessary, Call 911 or emergency personnel.  

6. Contact parents and tell them only that the child has been injured and is being transported to the hospital.  

7. Take the child’s emergency medical information form(s) with you to the hospital and remain with the child until a parent arrives.  

8. Director will notify other parents regarding the incident as necessary. 

9. DECAL will be notified within 24 hours by the Director or designee in charge. 
   
    

Bomb Threat 

1. Check caller ID if available.  

2. Signal to another staff member to call 911, if able. (Write “BOMB threat” on piece of paper, along with phone number on which call was received.)  

3. Before you hang up, get as much information from caller as possible.  
    

Ask caller:

• Where is the bomb?  

• When is it going to explode?  

• What will cause the bomb to explode?  

• What does the bomb look like?  

• What kind of bomb is it?  

• Why did you place the bomb?  

 

Note the following:

• Exact time of call  

• Exact words of caller  

• Caller’s voice characteristics (e.g., tone, male/female, young/old, etc.)  

• Background noise  

• Do not touch any suspicious packages or objects 

• Avoid running or anything that would cause vibrations in building.

• Avoid use of cell phones and 2-way radio 

 

4. Confer with police regarding evacuation. If evacuation is required, follow EVACUATION procedures.  

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Chemical or Radiation Exposure 

1. If emergency is widespread, monitor local radio for information and emergency instructions. 

2. Prepare to SHELTER-IN-PLACE or EVACUATE, as per instructions. 

3. If inside, stay inside (unless directed otherwise).  

4. If exposed to chemical or radiation outside:  

• Remove outer clothing, place in a plastic bag, and seal (Be sure to tell emergency responders about bag so it can be removed).  

• Take shelter indoors. 

• ​If running water/shower is available, wash in cool to warm water with plenty of soap and water. Flush eyes with plenty of water. 

Dangerous Person 

1. If a person at or near your program site is making children or staff uncomfortable, monitor the situation carefully, communicate with other staff, and be ready to put your plan into action.  

2. Immediately let staff know of dangerous or potentially dangerous person. 

3. Initiate LOCKDOWN. (See lockdown procedures) 

4. Call 911 from a safe place.  

​

If the person is in building:  

• Try to isolate the person from children and staff.  

• Do not try to physically restrain or block the person.  

• Remain calm and polite; avoid direct confrontation. 
   

If children are outside:  

• And dangerous person is outside: Quickly gather children and return to classrooms and initiate lockdown procedures. If it is not safe to return to the classrooms, evacuate to designated evacuation site.  

• And dangerous person is in the building: Quickly gather children and evacuate to designated evacuation site.  
   

If children are inside:  

• Keep children in classrooms and initiate LOCKDOWN  

​​

Reunification at facility/with family members 

When returning children to the facility: ​

1. Calmly walk in a single file line. Be cautious and yield the way for emergency/parent vehicles entering the property.  

2. Once inside the facility, staff will immediately take a head count of each classroom to ensure that everyone is present and accounted for. Lead teachers shall report the final head count to the Director or designee. Names of any missing children or missing personnel must be given to the Director and emergency official. 

3. Pick up routines of children by parent(s) should remain as close to normal as possible.  

4. DECAL will be notified within 24 hours by the Director or designated person in charge.

​​

​

When returning children to families at evacuation site: 

1. Children should be grouped together by classrooms. Be cautious and yield the way for emergency/parent vehicles entering the property.  

2. The center will communicate its location to parents by phone call, social media, and email. 

3. Staff will periodically take a head count of each classroom to ensure that everyone is present and accounted for. Lead teachers shall report the final head count to the Director or designee. Names of any missing children or missing personnel must be given to the Director and emergency official. 

4. When children are picked up, release signatures from parents should be recorded in a notebook/clip board.  

5. DECAL will be notified within 24 hours by the Director or designated person in charge. 
    

Accommodations for Infants and Toddlers 

1. Identify exits from the building and different routes away from the building and specifically state how infants, toddlers, and children with disabilities or medical conditions will be evacuated. 

2. Identify and label which (if not all) evacuation cribs will be used during an emergency. Ensure that cribs are kept clean and empty (i.e., not used for storage) for easy access during an emergency. Evacuation cribs must be easy to move and must fit through designated fire exits. Cribs must be compliant with Consumer Product Safety Commission (CPSC) standards. 

3. Create and keep readily available a “Caregiver Go Bag” that includes items that the children may need (e.g., classroom roster, diapers, wipes, burp clothes, toys, bottled water, etc.). 

​

Children with Disabilities 

1. Exit paths and ramps shall be clearly marked, identified, and approved by the local building inspector. 

2. Children (and caregivers/teachers) who have mobility limitations, impairments, or who use wheelchairs or other equipment that should be transported with the child (e.g., oxygen ventilator) should be located on the ground floor of the facility, or provisions should be made for efficient emergency evacuation to a safe sheltered area. In buildings where the ground floor cannot be used, arrangements should be made to move children to a safe location during an evacuation. 

3. Children who have special medical or dietary needs should have their medical items and equipment brought along during an evacuation. For example, children with diabetes or asthma, or those requiring an EpiPen, will need those items.   

4. Cribs designed to be used as evacuation cribs can be used to evacuate infants and/or children with special health care needs or disabilities. 

5. The Center building(s) should meet building code standards for the community, as well as the requirements under access guidelines in the Americans With Disabilities Act. 

​

Chronic Medical Conditions 

If a child or staff member has a chronic medical condition or special health care needs that could result in an emergency (such as asthma, diabetes, or seizures), the Center should: 

1. Have written instructions including parent or emergency contacts, summary of health information, special needs requirements, and treatment plans. 

2. Recognize the individual’s signs of a medical emergency. 

3. Know proper emergency procedures to follow. 

4. Have on hand any emergency supplies or medications necessary (properly stored out of reach of children). 

5. Know specific medication administration requirements (ex. a child who requires EpiPen or diazepam). 

6. Know the appropriate routes to an emergency facility or have easy access to dialing 911. 

​

 

Special Accommodations 

• Medical supplies, including children’s medication and emergency contact information should be taken for any program relocation. 

• The Director or designated staff person shall have a fully charged, working cell phone with them at all times. 

• Keep a weather radio and flashlight with extra batteries in a central location. 

• Maintain an emergency or “ready-to-go” file which includes copies of sign-in/sign-out forms, medication administration forms, and incident/injury forms, and contact information for all staff and children. The Director or designated staff should be responsible to take the emergency file. Additionally, there must be a designated back-up staff person should they be off site or unable to fill this responsibility. 

• Take and maintain a current digital photo of each child enrolled in the program that can be used if it is necessary to post the child’s photo to aid in reunification. 

• Become familiar with the National Emergency Family Registry and Locator System (NEFRLS) and the National Emergency Child Locator Center which have been developed to help reunite families who are separated during an emergency. 
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